Required Items:

1. Appropriate Clothing:

   • Long pants (jeans, riding tights, or leggings) to protect legs while riding.

   • Comfortable t-shirt or lightweight long-sleeve shirt for sun protection.

   • Weather-appropriate layers (jacket, hoodie, or raincoat if needed).

   • Bathing suit or short sleeve shirt and shorts that can get wet

2. Footwear:

   • Closed-toe boots with a ½ inch heel for riding and working with horses, sneakers or other comfy shoes for nature walks. ……….

3. Riding Helmet:

   • ASTM/SEI-approved riding helmet. (If you don;t own, USHWR has helmets kids can borrow for the riding.

Daily Essentials:

4. Water Bottle:

   • Refillable, labeled with the child’s name.

5. Lunch and Snacks:

   • Nutritious, non-perishable food items (check if the camp has restrictions, such as no nuts).

6. Sunscreen:

   • Apply before camp; pack extra for reapplication.

7. Bug Spray:

   • Insect repellent to prevent bites during outdoor activities.

8. Hat or Cap:

   • For sun protection when not wearing a helmet.

9. Change of Clothes:

   • In case they get wet or dirty.

10. Towel:

• Useful for cleanup or wiping down after activities.

Optional Items:

11. Gloves:

• Riding gloves for better grip and hand protection.

12. Small Backpack:

• To carry personal belongings.

13. Notebook or Journal:

• For jotting down camp memories or lessons.

14. Rain Gear:

• If the forecast predicts rain.

What Not to Bring:

• Electronic devices (e.g., tablets, video games).

• Expensive or sentimental items.

• Jewelry that could be lost or pose a safety risk.

This list ensures a child stays comfortable, safe, and prepared for an exciting day at camp!

You will receive notice should the camp day need to be canceled.

A $200 non-refundable deposit is required with registration. Balance must be paid 30 days prior to first day of camp.

Liability release, medical form and further instructions will be sent to parents 7 days prior to first day of camp.

1. Safety Policies:

• Supervision: Campers must stay with their group and counselors at all times.

• Helmets: All campers must wear ASTM/SEI-approved helmets during horseback riding and when working with horses.

• Footwear: Closed-toe boots with a low heel are required for all equestrian activities.

• Allergies/Medical Conditions: Parents must disclose any allergies or medical needs on the registration form.

• First Aid: Trained staff will administer first aid, and parents will be notified immediately if needed.

• Emergency Contacts: Parents must provide up-to-date contact information.

2. Attendance and Drop-Off/Pick-Up:

• Drop-Off: Campers must be dropped off between designated times (8:45 & 9:00 AM).

• Pick-Up: Campers must be picked up promptly at the end of the day (1:00 PM). Late pick-up may incur a fee of $25/day.

• Authorized Pick-Up: Only authorized individuals listed on the registration form may pick up a child.

3. Behavior and Conduct:

• Respect: Campers are expected to show respect for others, animals, and camp property.

• No Bullying: Zero-tolerance policy for bullying or disruptive behavior.

• Follow Instructions: Campers must listen to and follow staff instructions, especially during horseback riding and outdoor activities.

• Conflict Resolution: Campers are encouraged to work through disagreements respectfully with staff assistance if needed.

4. Health and Hygiene:

• Illness Policy: Campers showing signs of illness (e.g., fever, vomiting) should stay home. They may return after being symptom-free for 24 hours.

• Handwashing: Campers must wash hands before eating and after handling animals.

• Sunscreen and Bug Spray: Parents are encouraged to apply sunscreen and bug spray before camp. Staff may help reapply with permission.

5. Horse and Animal Interaction:

• Approach Safely: Campers must follow staff guidance when approaching or interacting with horses or other animals.

• No Feeding Without Permission: Feeding animals is allowed only with staff supervision.

• Quiet Behavior: Loud noises or sudden movements around animals are prohibited.

6. Personal Belongings:

• Label Belongings: All personal items should be clearly labeled with the camper’s name.

• No Electronics: Campers are discouraged from bringing electronic devices. The camp is not responsible for lost or damaged items.

• Lost and Found: Unclaimed items will be held for a week and then donated.

7. Weather Policies:

• Rain or Shine: Camp activities continue indoors or under cover during inclement weather.

• Extreme Heat: Activities will be modified to ensure camper safety, including frequent water breaks and shaded activities.

• Severe Weather: In case of severe weather, parents will be contacted immediately, and campers will be moved to a safe area.

8. Payment and Refunds:

• Payment Deadlines: Camp fees must be paid in full 30 days prior to the first day of camp.

• Refund Policy: a $200 nonrefundable deposit has been made. No refunds are available unless we can fill your child’s spot.

• Opt-Out Option: Parents can opt-out of photography/media release upon registration.

10. Communication:

• Updates: Parents will receive daily or weekly updates on camp activities and any important announcements

• Emergency Notifications: Parents will be contacted immediately in case of emergencies.

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These policies will create a safe, enjoyable, and structured environment for campers and their families.

Thank you,

The Staff at USHWR

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